Policies
Eligibility
Haverford Media equipment loans are provided to currently enrolled Haverford College students, faculty, and staff. Bryn Mawr College and Swarthmore College students enrolled in a Haverford course may borrow equipment as needed for assignments in that class.
The primary function of the Equipment Loan is to support classroom teaching and learning. Equipment Loan prioritizes projects that are academically related, however Equipment Loan is often able to assist patrons who ask for equipment for extracurricular activities.
Equipment Loan does not loan equipment for some activities, including PA systems for bands or large events, outdoor movies, or for personal use outside of the college. For other extracurricular loans, patrons may be asked to secure a referral from the Student Activities Director.
Reserving a space on campus does not guarantee equipment will be available or approved for loan.
Approved equipment may be used both on and off campus.
Check-out/Check-in
Equipment must be picked up and returned to the Equipment Loan desk (VCAM 101B) during equipment check-out hours. Please note that the Equipment Checkout hours of operation may occasionally change, particularly for campus events and holidays.
Equipment can be reserved in advance via our reservation portals or in person at the VCAM equipment loan desk.
Most equipment loans have a standard duration of two days. Longer loans may be approved on a case-by-case basis.
Equipment Loan staff will make every effort to ensure the equipment is fully functional by check-out. But due to high demand and quick turnaround, Equipment Loan cannot guarantee the working order or battery level at the time of the loan. Patrons are encouraged to check battery levels and equipment functionality before leaving the Equipment Loan desk and should contact Equipment Loan immediately if any equipment is not operating properly.
Patrons returning equipment are expected to wait at the desk during an initial check-in procedure, which may take up to 10 minutes. A more thorough check-in may follow, for which the patron may stay if so desired.
Liability
Patrons are liable for any overdue equipment and any damage the equipment sustains while checked out. This also includes smaller accessories within a kit. The full replacement cost shall be due for all equipment not returned one week after its due date. Fines related to repair, replacement, and late returns will be charged to the patron’s student account and may affect eligibility for future rentals.
Equipment loans are generally made only to one individual, who assumes entire responsibility for the loan. In the case of team projects required for a class, all members of the team will share equal responsibility and liability for borrowed equipment, regardless of which individual checks out or returns the equipment.
Haverford Equipment Loan does not assume any liability for injury or damaged property resulting from the use or misuse of borrowed equipment.